Welcome to the NCECA Conference Presenters Guide
Below you will find guidelines and examples in preparing your pre-recorded video and slide presentations.
Examples of pre-recorded Video Presentations
We have included three examples of previous pre-recorded video presentations a keynote, a panel presentation, and individual artist demonstrating techniques please view the example that best corresponds to your needs. Click the YouTube links below:
- NCECA 2021 Keynote Presentation: Rasquachando! by Ronald Rael
- NCECA 2021 Panel Presentation: Enslaved and Free: 19th-Century African-American Potters by Leslie Harris, Mark Shapiro, Adrienne Spinozzi, Brenda Hornsby Heindl, Earline Green and David F. Mack.
- NCECA 2021 Makers’ Space: Andrea Denniston
For the preparation of slide presentations please download and read this PDF.
NCECA 2022 Technical Guidelines for Slide Presentations
For Zoom presentations please download and read this PDF.
NCECA Zoom Recording Guidelines
Using Zoom to Record a Presentation Video
Zoom is not only an excellent tool for online video meetings and lectures, it can also be used as a powerful tool for recording video presentations. You can initiate a Zoom meeting without any other participants and you still have all of Zoom’s presentation tools at your disposal, as well as the ability to record. Best of all, all these features are available with a free Zoom account.
Before you record, make sure to adjust your microphone correctly. Correctly setting your microphone volume is one of the most important improvements you can make in your recordings. (How to Check Sound). It is highly recommended that you practice using Zoom before recording so that you are comfortable with the controls before you record your presentation.
OPEN AND PREPARE YOUR PRESENTATION
1. Open your presentation file.
2. Click Slide Show/Present
3. Click Play from Start or From Beginning to begin the slideshow.
PREPARING TO RECORD IN ZOOM
1. Open the Zoom app
2. Click New Meeting Zoom will begin a video conference session.
3. At the bottom of the Zoom window, click Share Screen
4. In the Share window, click the window you wish to use in the recording.
6. Click Share The window that is being shared/recorded will have a green outline.
BEGIN RECORDING IN ZOOM
1. To begin recording, click …More in the Zoom control bar at the top of the screen.
2. Click Record to this Computer in the dropdown menu that appears.
3. If you are muted, click Unmute myself in the window that appears.
You are now recording and ready to give your presentation.
4. You can pause the recording at any time by clicking …More, in the Zoom control bar, then Pause Recording.
If you are unable to control Powerpoint or Zoom with your keyboard, first click the Powerpoint or Zoom window to focus your keyboard commands on that window.
5. You can change the window being recorded by clicking New Share in the Zoom control bar at the top of the screen and selecting the window you wish to record.
6. When you are finished, click …More and click Stop Recording in the Zoom control bar at the top of the screen.
7. Click Stop Share in the Zoom bar at the top of the screen.
8. Click End Meeting then click End Meeting for All
10. The recording will save to your computer once you hit End Meeting For All
11. Zoom local recording and cloud recording save in MP4 which can be uploaded to NCECA Dropbox.
USING QUICKTIME TO RECORD A PRESENTATION VIDEO
1. Open your presentation in PowerPoint, Google Slides, or any presentation software you will be using.
2. Open QuickTime.
If the icon (see below) is not on your Desktop or Application menu bar, you can find it with the Finder, in Applications.
3. In QuickTime, open the File menu and click on New Screen Recording.
4. A small window will appear (see image). Click the down arrow on the right side of the window and check that your microphone is selected.
Do not use headphones while recording since the sound will not be recorded and can record your computer’s internal fan noise.
5. Click the red button to start recording. Keep in mind you can TRIM off the beginning and end of the recording. So, don’t worry about what is on your screen at the beginning.
6. Click anywhere to start recording your entire screen.
7. Record your presentation. One drawback of using QuickTime is that you must record your entire presentation in one take.
8. When finished, click the ESC button to exit out of Presentation Mode.
9. Click the QuickTime icon while holding down the Control button, and click Stop Recording Presentation.
10. A pop-up window with the video should appear.
11. To trim the beginning and end, click on Edit in the pull-down menu and choose Trim. You can click and drag the yellow tabs at the ends of the timeline to trim off the beginning and end of your recording. Click the Trim button when you are done.
12. Click the File menu, click Save, and give your presentation recording a name.
13. The video is in QuickTime or .mov format, which can be uploaded to NCECA Dropbox.
1. Please do not add any additional sound effects or recognizable music to your presentations.
2. Ensure that you have copyright or permission to use all materials that you are presenting in the context of the NCECA conference and its related platforms.
3. You hereby grant NCECA permission to share all digital content presented. If you are not the owner of the content, it is incumbent upon you to obtain permission for its use in the context of the NCECA conference and related platforms.
4. Shorter presentations are easier to record without making mistakes and can edit together to create a final presentation video.
5. Please ensure that your presentation language and images follow our Community Guidelines.
Download the 2022 NCECA Conference Slide Template
Please right-click or control click on the image to “Save Image As…” and download it to your Desktop.
Please upload your complete recorded presentation to the links provided in your contracts.