MULTIVALENT: Clay, Mindfulness, and Memory
54th Annual conference of the National Council on Education for the Ceramic Arts
Richmond, Virginia March 25-28, 2020

Application Deadline: JUNE 26, 2019, (11:59pm EDT) (CLOSED)

NCECA 2020 Gallery Expo will take place in conjunction with the 54th Annual NCECA Conference March 25-28, 2020 in Richmond, Virginia. Gallery Expo will be open to the public with a preview reception on Tuesday evening, March 24, 2020 and continue through Friday afternoon, March 27, 2020. Access to NCECA Gallery Expo will be free and open to the public on Wednesday-Friday of the conference in order to maximize the potential to reach new and dedicated appreciators of ceramic art. Other areas of the conference will require registration to enter.

Representatives and artists from participating galleries will be scheduled to make brief presentations that illuminate the process of creation as well as the joy of collecting and using contemporary ceramic works by contemporary makers. The galleries involved create a unique opportunity to experience and purchase works that might not otherwise be available in the conference region.

Gallery Expo features displays of unique works in clay presented by galleries from across the United States and abroad. Works in this showcase may be functional, decorative or sculptural, and should be available for purchase by collectors. Up to eight Gallery Expo spaces presented for the 2020 NCECA conference. A committee will select the galleries to participate based on the quality of submissions and alignment with programmatic goals and objectives.

NCECA is committed to inclusion, equity, accessibility, and diversity in the ceramic arts. Applicants to the Gallery Expo are strongly encouraged to submit a diverse list of artists reflecting historically marginalized communities, artists from multiple experiences, backgrounds, voices, and identities, including but not limited to race, ethnicity, gender, gender identity, sexuality, disability, class, and age. 

The goals of the Gallery Expo are to:

  • Make contemporary ceramic art available for purchase at the heart of NCECA’s Annual Conference;
  • Provide a point of intersection, exchange and learning between artists attending the annual conference and galleries;
  • Provide a space to appreciate and purchase contemporary ceramic art in the convention center hosting the annual NCECA conference.

Galleries must be able to demonstrate a commitment to representing unique voices and a diverse range of ceramic art and artists. NCECA reserves the right to exclude from participation galleries that are not fully focused on presentation and representation of original works of ceramic art.

Only galleries that have completed all required fields in the submission form by (11:59pm EDT) on June 26, 2019 will be considered.

NCECA Gallery Expo participants understand that the primary purpose of this feature of the conference is to display, represent and offer for sale original works of ceramic art in a gallery setting. Galleries may also be able to display and sell exhibition catalogues that they have produced. Sale of mass-produced ceramic objects, tools, materials, or t-shirts is prohibited without specific permission from NCECA.

NCECA Gallery Members receive discounted booth rates and other benefits.
If your gallery is not currently a member of NCECA, please consider becoming or renewing your membership in NCECA. GALLERY MEMBERSHIP benefits

  • The cost of a NCECA Gallery Expo booth is $3,000.00 (Non-Member), $2400.00 (Gallery Member.)
  • For accepted galleries, NCECA requires a 50% deposit to be received by Wednesday, September 18, 2019. The balance will be due Wednesday, December 4, 2019.
  • Gallery Expo booth includes conference passes for three gallery representatives; including the gallery owner or designated primary contact. As well as the option to purchase up to two (2) additional conference passes at $120 each. Maximum five (5).
    Gallery Expo Representative names due no later than February 5, 2020.

NCECA recommends using Google Chrome or Firefox when using forms on this site. Some forms do not respond well to Internet Explorer or Safari. If you encounter problems and require technical assistance with submission contact kate@nceca.net AND candice@nceca.net

If you have questions about the 2020 Gallery Expo, please contact, Kate Vorhaus, NCECA Projects Manager kate@nceca.net AND Lauren Sandler, NCECA Director at Large,  laurensandler.nceca@gmail.com

***IMPORTANT***Although the system that supports this submission form does not currently include an active word counter, NCECA asks all applicants to note and adhere to word count limitations that are identified in open fields.

The best way to do this for most applicants will be to compose responses to these open fields first utilizing the word-processing software on your computer or device and take advantage of the included word-counting tools.

Once composed, proofed, and counted, you can copy your text from your local word-processing software into the appropriate fields in the form. Please note that in some instances, special characters copied from word-processing platforms may be converted in the form system. For this reason, we caution applicants on the use of special characters where not absolutely necessary.

NCECA reserves the right to exclude applications that disregard word count limits and to edit any and all text submitted for reasons ranging from space allocation to style, language, and grammatical concerns.

Applicants are strongly advised to prepare the following BEFORE starting the Online Submission process. Your online submittal form MUST include the following or it will not be considered (Only .doc, .docx, .pdf files will be accepted): A link to the form is provided below. You will need to login to the NCECA database with your primary email address and apply as the individual submitting, the galley information will be asked for in the actual form.

Your online submittal form MUST include the following: 

  • Gallery Contact information
  • Statement of philosophy and or goals for engaging artists, reflecting diversity, engaging community and collectors. Limit 300 words.
  • List of exhibiting artists (maximum of 10 for adjudication purposes) 
    Please include name and (if applicable) website address.
  • Program Guide description – Limit 50 words (If your gallery is accepted, this will be printed in the Program Guide)
  • Images – Exactly 10 images are required; one of which is to be of the booth display. The other images are to be representative of works to be shown.  If a booth display image is not available please include a rendering of the proposed design.
    (.jpg ONLY. Each image no larger than 800 KB) (Image Submission Guidelines) 

Image details to include:
• Image Title
• Brief Image description – to include Artist name, date, type of clay, firing, dimensions (H x W x D), photo credit if applicable. Limit 50 words.

The committee will review and evaluate applications based on the quality of images and written materials as well as the interests of providing a well-rounded program that addresses the diverse range of expression taking place in contemporary ceramic art. NCECA reserves the right to open a second round of applications and/or solicit applications from the field if it deems that the needs of the program are not met through the initial call for submissions.

Shelving systems should be well considered, as should spacing of work in the display area.  Artwork should be professionally presented, labeled and priced.  Binders with background information on the exhibiting artists should be available to the public. The area of each booth is 10’ x 20’. Booths are constructed using NCECA-provided system of inter-connecting hard wall panels that are 8’ in height. Each booth includes high-quality gallery lighting. Participating galleries share “back stock” area nearby for storing replacement work (not for empty box storage). Galleries are expected to provide their own signage. NCECA provides electrical supply adequate for gallery lighting and a phone charger at no additional cost. Electrical outlets are dropped at designated wall ends and may not be incorporated within each booth space. Galleries requiring additional electrical supply will be responsible for ordering it through the Convention Center at their own expense (Details to be included in the Fern Expo packet in January 2020.) A six-foot table and two chairs are provided to each booth space. Develop a plan to use only the space provided. Placement of shelving or checkout tables beyond the 10’x20’ booth space are prohibited due to traffic flow and fire code approval systems. *Please note, all galleries must begin setting up by 10am on Tuesday, March 24, 2020.

Additional Exposure through Gallery Talks:

Each participating gallery will be introduced through brief remarks provided by NCECA during the preview reception on Tuesday evening, March 24, 2020. On Wednesday, March 25, NCECA will provide an opportunity to gain further exposure for your gallery through gallery talks and artist talks within the Gallery Expo and/or in a separate nearby room. These presentations will be scheduled in 20-minute blocks. Presentation scheduling must be emailed to Lauren Sandler laurensandler.nceca@gmail.com and kate@nceca.net by December 18, 2019 in order to meet publication deadlines.




2019 dates:
June 26, 2019 (11:59pm EDT): 
Submission deadline
August/September 2019: Notification
September 18, 2019: 50% deposit due for galleries
December 4, 2019: Deadline for final payments
December 18, 2019: All copy and images due for NCECA promotions and publications. This includes descriptions of galleries and artists, and scheduled Gallery Talks for program guide, conference app, and website. 

2020 dates:
January 2020: 
Services Packet emailed from Fern Expo.
February 5, 2020: Gallery Expo Representative names due.
March 24, 2020: Move-in/set up (times TBD).  All galleries must be setting up by 10am.
A private VIP reception will be from 6-6:30pm followed by a Public reception (6:30-8pm)
March 25-28, 2020: Gallery Expo open to public. Break-down and move out on Friday evening, March 27. (Times TBD)
March 25-28, 2020: NCECA 54th Annual Conference in Richmond, VA.
March 28, 2020: Conference closing ceremonies. Gallery Expo is not operational on this date.