2020 BOARD NOMINATIONS –
POSITIONS OPENING IN 2020 AND DESIRED QUALIFICATIONS

Deadline October 9, 2019 (11:59pm EDT)

NCECA is presently seeking highly qualified candidates for several distinct positions on its Board of Directors. Occurring this year will be one opening for Director at Large and one for Student Director at Large to be determined through a membership ballot concluding in March in 2020. The candidates elected for these positions will begin their service immediately following the closing ceremonies of the 2020 conference in Richmond, Virginia.  

Additionally, NCECA is presently seeking nominations for two upcoming cycles in its board Presidency. The first of the two presidential terms to be filled will begin following the closing ceremonies of the 2021 conference in Cincinnati, and the second of the two terms will begin following the closing ceremonies of the 2023 conference. Because the presidential role involves special qualifications and commitment to a four-year term of service (one as president elect, two as president, and one as past president), it is prudent that in 2020, NCECA’s board considers candidates for two upcoming presidential cycles. NCECA’s Board of Directors is responsible for filling the presidential office through a ⅔ majority vote of its officers and directors at large.

NCECA will also be accepting nominations for Programs Director, for a term that will begin on the final day of the 2021 conference. Because the role of Programs Director is so central to identifying and implementing NCECA’s conference content, it has been determined that there should be a one year period of shadowing the current Programs Director that begins following the 2020 conference. The office of Programs Director is a minimum of a 4-year commitment, including 1 year to shadow and 3 years of service, with possible option to renew for a second 3-year term.

Finally, NCECA will also be accepting nominations for Secretary, for a term that will begin on the final day of the 2020 conference. The office of Secretary is a minimum of a 3-year commitment, with possible option to renew for a second 3-year term.

Three-year term beginning on the final day of the 2020 conference and running through closing ceremonies of the 2023 conference. This position is non-renewable.

Serves on and /or chairs committees or task forces as determined by the President; guides and/or supports the work of the conference during conference and year-round (specific projects to be determined in cooperation with the President).

Eligibility

Must be at least 21 years of age, a member of NCECA, and be able to travel to and participate in all scheduled board meetings and conferences throughout the term of service. (NCECA’s policy is to limit reimbursement for travel to within the US via coach airfare or equivalent.)

Specific Duties 

  • Serves as representatives of the membership at large and advocates for the Council. 
  • Supports and/or initiates special projects subject to the talents of the individual with Board approval.
  • Reviews and encourages conference program proposals.
  • Responsible for input on and implementation of NCECA’s annual efforts and Conference through at least one of the following roles:
    Coordination of Clay Conversations programming, International residencies, Emerging Artists programs, Gallery Expo, and/or other special projects as assigned. 
  • Provides information for NCECA publications and communications as needed.
  • Travels in order to participate in semi-annual board meetings and the annual conference is an expectation of this role. (NCECA supports basic domestic travel expenses associated with these meetings.)
  • Assists with solicitation of financial support for the organization and make an annual financial gift to support its work and mission.

Desired Qualifications

  • Passion for the field of ceramics and NCECA.
  • Past participation in some aspect of NCECA programming.
  • Builds upon and analyzes creative ideas for NCECA programming.
  • Understands budgetary requirements of ongoing programs and initiatives.
  • Manages and think critically about programming priorities.
  • Makes personal contribution necessary to direct a non-profit organization.

Two-year term beginning on the final day of the 2020 conference and running through closing ceremonies of the 2022 conference. This position is non-renewable.

Serves on committees and oversees special projects as designated by the President or the Board.

Eligibility
Must be at least 21 years of age, enrolled as a full-time student at an accredited US-based institution for at least one complete year of the elected term, a current Student member of NCECA, and be able to travel to and participate in all scheduled board meetings and conferences throughout the term of service. (NCECA’s policy is to limit reimbursement for travel to within the US via coach airfare or equivalent.)

Specific Duties

  • Serves NCECA’s membership by advocating for student concerns.
  • Promotes calls for student programming and critique room.
  • Provides support and guidance for the NCECA Juried Student Exhibition (NJSE) in concert with the Exhibitions Director including the following: Identifies qualified jurors, solicits donations of awards, represents NCECA and presents awards at the NSJE reception, provides support to the venue as needed.
  • Coordinates student initiatives and programming by reviewing proposals, presenter and critique mentor qualifications.
  • Provides scheduling data pertaining to student programming to the Conference Manager for inclusion on NCECA website, app, and program guide.
  • Serves as one of the Student Fellowship jurors in the selection of awardees.

Student Directors at Large shall serve as advocates for student concerns and shall coordinate student initiatives and programming. Student Directors at Large shall organize the NCECA Juried Student Exhibition under the guidance of the Exhibitions Director. 

Desired Qualifications:

  • Energetic commitment to NCECA and the field of ceramics.
  • Possesses time-management skills necessary to successfully address duties to NCECA as well as personal accountability in their domain of academic pursuit.
  • Demonstrates ability and desire to communicate via electronic and social media to engage student audience.
  • Contributes to and builds on creative ideas and critical analysis to serve and involve NCECA’s student membership.

NCECA invites its membership to review the roles and responsibilities below. If you consider yourself a highly qualified candidate for one of these positions or know someone you think could make outstanding contributions as a member of NCECA’s leadership team, please consider submitting a nomination form by October 9, 2019 (11:59pm EDT)

For questions about the Board positions please contact nominations@nceca.net

NCECA’s Nominations Committee will review proposed candidates’ qualifications and make recommendations to the Board of Directors.  Select candidates will be presented and discussed during NCECA’s autumn 2019 Board meeting. 

  • The Board will ratify at minimum two nominees for Director at Large to stand for election by the membership in accordance with NCECA’s bylaws. Additional candidates for Director at Large that are not selected as Board-ratified nominees will be eligible to stand for election should they remain interested.
  • Candidates for Student Director at Large who meet all published qualifications will not be subject to review and recommendation by the Nominations Committee to the Board of Directors prior to being invited to stand for election by the membership.
  • Promote the Council’s purpose, mission, and vision.
  • Manage Council assets, including funds, property, and historical records.
  • Determine Council policies in accordance with its strategic plan and bylaws
  • Develop and support Council programs, services, and events.
  • Provide feedback and support to the Executive Director and board colleagues
  • All Board members are expected to make an annual personal monetary gift to NCECA.
  • Provide information for NCECA publications and communications as needed.
  • Travel in order to participate in semi-annual board meetings and the annual conference is an expectation of this role. (NCECA supports basic domestic travel expenses associated with these meetings.)
  • Assist with solicitation of financial support for the organization and make an annual financial gift to support its work and mission.

All NCECA Board Members are required to fulfill the following responsibilities: 

  • Understand, promote, and work to strengthen NCECA’s Mission, programs, services, and policies.
  • Participate in the development and realization of strategic goals and organizational priorities as determined through a structured planning process.
  • Fulfill all specific roles on the Board as described in and NCECA’s Bylaws.
  • Attend and actively participate in all board meetings during the term of service. (NCECA’s Board meets in the autumn, late spring and during the annual conference.)
  • Participation on additional activities of the council may also be required of certain board members.
  • Serve the membership and field at large by maintaining open and critical perspective on matters that come before the council.
  • Maintain confidentiality, objectivity, ethics, and integrity disclosing possible conflicts of interest and refusing gifts.
  • Suggest agenda items periodically for Board and committee meetings to address critical matters.
  • Read and understand NCECA’s financial statements and exercise prudence with funds in order to help fulfill the Board’s fiduciary responsibilities.
  • Develop concepts and programming for NCECA’s annual conference through review of proposals received and active curatorial outlook.
  • Contribute content to NCECA publications and communications efforts.
  • Provide council and support of the Executive Director while following protocol for communications and work with staff.
  • Speak on behalf of the Board when asked by officers or authorized person(s).
  • Contribute to and secure the support of others on behalf of the organization.
  • Work to identify highly qualified nominees for service on the Board.
  • Participate directly in the development and fundraising work of the council.
  • Bring a sense of humor and camaraderie to board meetings and council functions.

Please note that self-nominations for board positions must all be made electronically by October 9, 2019 (11:59pm EDT). Self-nominations and nominations from the floor will no longer be accepted at the first members’ business meeting at the annual conference.

All candidates who wish to be included in the e-ballot and considered for election must be in attendance at the 54th Annual conference in Richmond, Virginia.  Candidates are responsible for their own expenses related to participation in the conference during which results of the ballot will be determined.

Candidates included on the e-ballot (Director at Large and Student Director at Large) will be required to provide a brief video that will be hosted at the WatchNCECA YouTube channel and made accessible on the organization’s website. These video messages will enable members to consider candidates’ visions and qualifications for elected service. Brief bios and headshots of the candidates will also be posted.

NCECA members are eligible to vote on certain board positions through an e-ballot process that will begin in February 2020 and remain open until 4pm (Eastern), Friday, March 27, 2020. 

Results of the election will be announced at the close of the second members’ business meeting on the final day of the conference. Newly elected board members will be required to attend the open board and the board-only meeting immediately following the close of the 2020 conference.

PRESIDENTIAL QUALIFICATIONS AND TERM CYCLE

(Four years: one year as President-Elect, two years as President, and one year as Past-President) Prior service on NCECA’s Board of Directors or another non-profit board is highly desirable but not a requirement for this role. Throughout the term of service, in addition to the duties detailed below, NCECA presidents actively participate in the organization’s vision, mission, and strategic priorities by contributing content to be disseminated via NCECA’s electronic and print communications. 

PRESIDENT-ELECT (One year)

The President-Elect assists the President and Past-President in any way possible.  The President-Elect should understand the programs, organization and governing policies of the organization and keep in regular contact with the President. The President-Elect is a facilitator for the President and should be willing to take on certain tasks in this capacity.

Duties include the following:

  • Serves on the Finance Committee and the Committee on Nominations.
  • Substitutes for and assists the President as necessary.
  • Coordinates NCECA Symposia, and other special initiatives when scheduled.
  • In concert with the staff Conference Planner, identifies and develops future conference sites. 
  • Observes, anticipates and assists Program director in the conference planning and activities.
  • Oversees selection and initiates contact with the Conference Onsite Liaison Elect for conferences scheduled during their tenure as President.
  • Provides continuity on the Board.
  • Serves as liaison officer of the Council, representing the Council to other groups.
  • Actively participates in the development and fundraising efforts of the council.
  • Makes a personally sacrificial financial contribution to the organization.

PRESIDENTIAL DUTIES (Two years)

As Chair of the Board, the President’s duties include the following:

  • Oversees direction, growth and development of the Council.
  • Sets agenda and presides at all Board Meetings and at the Members’ Business Sessions and Opening Ceremonies of the annual conference.
  • Presents an annual report to the Council at the First Members’ Business Session of the Annual Conference.
  • Makes Committee appointments, Special Appointments and Replacements to the Board.
  • Actively participates in the development and fundraising work of the council.
  • Makes a personally sacrificial financial contribution to the organization.

Specifically, the President is responsible for:

  • Organizing and preparing agendas for all meetings of the Council, including the annual Members’ Business Sessions, Board meetings and Executive Committee meetings.
  • Regularly overseeing, advising and communicating with the Board and Executive Director.
  • Requesting grant recommendations, approving writing of grants, monitoring progress on grant applications.
  • Assigning projects to various Board members and advising as necessary.
  • Supervising and reviewing the Executive Director, 
  • Informing the Board of Council activities and sharing relevant information.
  • Recognizing and forwarding business or motions for the Board between the scheduled meetings and directing action to be taken based on a majority decision.
  • Handling all correspondence directed to the President from outside the Council
  • Acts as chief liaison or appoints liaison(s) to any Advisory Boards or Task Forces constituted.

PAST PRESIDENT (One year)
Provides continuity on the Board.

  • Is the chief liaison with Honorary Members and Fellows of the Council.
  • Chairs the Committee on Nominations and the Development Committee.
  • Actively participates in the development and fundraising efforts of the council.
  • Makes a meaningful and significant financial contribution to the organization.
  • Coordinates with the Program director to facilitate the Passed Masters conference program.
  • Prepares a slate of nominations for expiring Board positions in consultation with the Committee on Nominations, and solicits additional nominations from the membership.
  • Runs nominations and elections at the Conference Members’ Business Sessions, and tabulates the results with the assistance of the Board.
  • Solicits nominations for Fellowships and Honors and arranges for the formal presentations at the awards ceremony.
  • Coordinates the selection process for the Undergraduate Student Fellowships and arranges for the presentations.
  • Serves as Board historian based on his/her past experience with the Council.
  • Acts at the request of the President in any number of tasks.
  • Is responsible for sending Presidential materials to the NCECA Archives at the end of his/her term

Three-year term beginning in 2021, preceded with a one-year term of shadowing beginning in 2020; may be re-confirmed to one additional term through 2/3-majority vote of the Board of Directors 

  • Serves on the Executive Committee.
  • Works closely with the Board in communicating the tone, and topics of the conference including appropriate speakers, panels, demonstrations and daily program schedule.
  • Solicits program proposals from the membership.
  • Receives and organizes proposals for review at the spring Board meeting.
  • Notifies all submitters of program proposals of Board action, in a timely fashion.
  • Coordinates contractual and other arrangements with the Conference Manager in accordance with the Board’s approval.
  • Monitors the events at the conference as much as possible and works with the conference manager, Onsite co-liaisons, volunteers and staff to anticipate and address problems as they arise.
  • Coordinates programming and provides continuity from conference to conference.
  • Helps to provide opportunities for members to participate in the Conference and works closely with the President, Onsite Co-Liaisons, and the Conference Manager.
  • Writes articles for the NCECA blog/website and e-news related to both programming calls and also announcing headliners for the conference
  • Solicits articles from presenters about their presentations

Three-year term beginning in 2020, may be re-confirmed to one additional term through 2/3-majority vote of the Board of Directors.

  • Serves on the Executive Committee.
  • Serves on the Development Committee.
  • Acts as Secretary of State for the council, running and managing all elections.
  • Runs and manages all electronic votes of the Board between scheduled Board meetings.
  • Serves as the official archivist for the council.
  • Responsible for the Executive and Board meetings minutes, overseeing the transcription of all formal action of the Board of Directors, as well as the minutes of the Annual Meeting.
  • Actively participates in the development and fundraising efforts of the council.
  • Makes a personally sacrificial financial contribution to the organization.
  • Writes articles for the NCECA blog/website and e-news announcing opportunities and soliciting participation
The Nominator must be a current member of NCECA to put forth a nomination.
Self-nominations are welcome

Nominations for Board Positions must be submitted using NCECA’s online form process and must include the following:

  • Nominee name and contact information
  • Nominee Resume (2-page limit, upload as word doc or pdf, not to exceed 2MB)
  • Nominee Brief bio (Limit 325 words) 
  • Statement of Interest if Self Nominated or Statement of Qualifications if Peer Nominated (Limit 800 words) 
  • If peer nominated, provide Nominator name, email, best phone, relation to applicant and number of years known
  • Names and contact information for two current NCECA members who endorse the candidacy of this nominee. (Name, email, best phone, relation to applicant and number of years known)

***IMPORTANT***Although the system that supports this submission form does not currently include an active word counter, NCECA asks all applicants to note and adhere to word count limitations that are identified in open fields.

The best way to do this for most applicants will be to compose responses to these open fields first utilizing the word-processing software on your computer or device and take advantage of the included word-counting tools.

Once composed, proofed, and counted, you can copy your text from your local word processing software into the appropriate fields in the form. Please note that in some instances, special characters copied from word processing platforms may be converted in the form system. For this reason, we caution applicants on the use of special characters where not absolutely necessary.

NCECA reserves the right to exclude applications that disregard word count limits and to edit any and all text submitted for reasons ranging from space allocation to style, fluency of language, and grammatical concerns.


Form coming soon!

NCECA recommends using Google Chrome or Firefox when using forms on this site. Some forms do not respond well to Internet Explorer or Safari. For technical assistance contact kate@nceca.net or candice@nceca.net

NCECA will again conduct the 2020 board elections by e-ballot! It is critical that members note that the implementation of NCECA’s e-balloting system has precipitated a number of changes in nominations and elections procedures.

The e-ballot system will open approximately one month prior to conference around mid-February 2020 and close at 4pm (Eastern), Friday, March 27, 2020. Only those individual members with active, paid memberships will be able to cast an e-ballot. The primary contact of Business, Institutional, and Gallery memberships will be the individual who is eligible to cast a vote on behalf of their entities.

Those who purchase membership renewals following the cutoff date and those who purchase a new membership onsite in Richmond will have the option to electronically vote during the conference in Richmond. E-ballot eligible members may use computers set up in the registration area of the Greater Richmond Convention Center to cast e-ballots during the conference until Friday, March 27, 2020.