Volunteering at the NCECA Conference

All volunteer positions are currently filled but please stop by the volunteer desk at the convention center to see if there are any openings. There are always last minute cancellations.


In exchange for volunteering approximately 13 hours you will receive a full conference pass and an NCECA Membership.

Volunteers are not placed on a first-come, first-served basis; flexibility in your schedule will increase your chance of being offered a position.

If you are local to Minneapolis or know the area, we need volunteers to ride on the shuttle and tour buses and help guide attendees to the many exhibitions taking place in Minneapolis

There are many benefits to volunteering including meeting interesting people, learning new skills and getting to experience the conference from the inside. Connections are made and friendships formed!

Payment and Cancellation policy: Submitting a volunteer application is analogous with making a commitment to participate in the conference. Once selected, Volunteers are charged a $55 deposit for conference registration in the form of a credit card payment. The deposit will be refunded only after fulfillment of volunteer duties at the 2019 conference in Minneapolis, MN.

All cancellation requests must be received in writing to volunteer@nceca.net by March 12, 2019. Cancellation requests received after midnight EST will not receive the deposit refund.

Positions include:

Assistant Clay FabLab will report to their assigned room at their start time for their assignment. 

Badge Checker controls entry into the meeting rooms and other assigned areas that are not open to the public. 

Badge Checker & Assistant – Reading Room will be stationed just inside the entrance to the reading room to be able to check name badges, limiting access to the room to those individuals bearing credentials, while overseeing the room. 

Bus Host and Bus Host-Receptions will ride the buses with the attendees. Must be familiar with the area the buses are running and able to direct people to the venues when the bus arrives at a stop.  

Bus Relief Host will relieve Bus Hosts for a break.  Must be able to perform the job descriptions listed under “Bus Host”.

Bus Ticket Taker is stationed at the conference center bus stop and exchanges the attendee ticket with a wrist band.

Conference Material Stockers Makes sure the registration workers are stocked with conference bags and other needed materials.  Must be able to lift and carry boxes weighing up to 30 lbs to and from the registration area.

Demonstrating Artist Assistants will assist the demonstrating artists and will perform work that the demonstrator requires. This can be a physically demanding position and requires the volunteer to be alert to the needs of the artist.

Demonstration Preparation, Set-up/Tear-down Assistants will assist with preparation and delivery of materials and equipment, as well as removal. This can be a physically demanding position – must be able to lift heavy items.

Dismantling Expo Walls & Packing assistants pack gallery expo walls and assist galleries as needed. Requires ability to lift and carry 60 lbs. Must be familiar with the use of hand tools.

Gallery Expo Set Up assists in setting up the walls for the gallery expo and assists galleries as needed. Requires the ability to lift and carry 60 lbs.  Must be familiar with the use of hand tools.

Greeter assigned an area onsite to greet and assist conference attendees. 

Help Desk will assist attendees with any questions they have and assist the Greeter when needed. Must have attended at least one conference prior and have organizational knowledge of NCECA and the conference.

 K12 Exhibition Assistant will report to the K12 Exhibition Coordinators and assist with any of their needs.

 K12 Exhibition Assistant (packing) will assist the K12 Exhibition Coordinators with packing art.  Careful attention is required. May need to lift heavy items.

 K12 Exhibition Set-Up Assistant will assist the K12 Exhibition Coordinators with unpacking of art and display set up. May need to lift heavy items.

 Monday Set-up Assistant will assist NCECA Staff members with the set-up of the office and the registration area. Must be able to lift heavy materials.

NCECA Merchandise Sales will assist attendees with the purchase of t-shirts, videos and publications.

NCECA Merchandise Set-up, Sales, and Tear Down will set up and assist attendees with the purchase of t-shirts, videos and publications. 

Office Monitor will be stationed at the entrance of the office only allowing designated people into the office space. 

Office Packing will will assist with packing the NCECA office and supplies for shipment to the home office.  Must be able to lift heavy materials.

Floater  Go-to person – helps everyone. 

Packet Preparation must be able to report on Tuesday.  You will unpack conference materials (programs, NCECA catalogs, advertisements, etc.) and will stuff the conference bags.  

Packet Preparation Setup Assistant must be able to report Monday evening and remove materials from pallets and organize. Must be able to lift heavy materials.

Photographer’s Assistant will assist NCECA’s photographer under his direction moving from location to location throughout the conference. 

Registration Check In/Badge Printing will provide attendees with conference materials and assist with the printing of badges at pre-registration check-in. 

Process Room Assistants will assist the artist in the Process Room with any of the artists’ and or organizers’ needs. Must have knowledge of working with clay and handling ceramics tools, equipment, and objects.May need to lift heavy items.

Projects Space De-Install will assist the artists with de-installation of their project and clean-up of the room. Must be able to lift heavy materials.

Projects Space Set Up will provide assistance to artists by carrying materials and readying their spaces in the hall. Must be able to lift heavy materials.

Resource Hall Assistant will provide assistance to Kate Vorhaus, Projects Manager.

Shuttle Ticket Sales Assistant will assist Lew White Tours personnel to sell and distribute exhibition shuttle tickets.

Student Critique Room Assistant will make sure that the critiques are staying on time as per the schedule and making sure they are not running over time. 

Student Critique Sign Up Assistant will assist NCECA’s board member sign up students for remaining Critique Room time slots.

Ushers will be stationed just inside of meeting rooms. Requires standing for entire shift..  

Volunteer Desk Assistant will report to the Volunteer Coordinator and assist as needed.