ABOUT NCECA CONFERENCE HOTELS
Accommodations as of 9/01/19
IMPORTANT NOTICE – PLEASE READ
ABOUT NCECA CONFERENCE HOTELS
The organization of any conference the scale of NCECA’s involves a complex coordination of resources. One of the most important resources required are an adequate number of hotel rooms to accommodate conference registrants from individuals to businesses and organizations seeking sleeping rooms for their team members. NCECA’s selection of conference hotels is influenced by factors including price point, value, proximity to the convention center, and the amenities that they can offer their guests. Oftentimes, agreements that NCECA is able to strike with convention centers and convention and visitors bureaus are affected in significant ways by the number of rooms that we block in conference hotels for our conference attendees. If NCECA conference registration and room bookings can meet the room block numbers that we project, sometimes rebates become available that offset costs associated with convention center space rental. When NCECA fails to meet these targets, added financial burdens can affect the organization.
Over the past several years, while NCECA has increased the number of rooms it blocks, we find that before advanced conference registration ends, there are many people planning to attend conference who can no longer find rooms in the conference hotels. This occurs largely, because some members of our community may block more rooms than they actually need early on in the conference registration cycle. These rooms are then removed from inventory of those available and others searching for rooms are told that none are available. When those who have blocked rooms they do not need, wait until just weeks or days before the conference to cancel them or worse yet, after they arrive at the conference location, conference hotels are no longer required to make them available to other conference guests at the favorable rates that NCECA negotiates in advance.
Our guests work directly to secure rooms with hotels, which abide by a set of ethical guidelines to protect consumers. There are no systems that NCECA can put in place that can prevent people from overbooking rooms that cannot be circumvented by someone who wishes to do so. Please be aware that when room overbookings take place and the individuals who reserve them wait to cancel them until very late in the conference’s timeline, this action hurts those who want to participate in the NCECA conference and also poses financial harm to NCECA. We ask that members of the NCECA community consider the impact of their actions concerning hotel reservations for the annual conference.
PLEASE CHECK THE CANCELLATION/REFUND POLICIES WITH EACH HOTEL PRIOR TO MAKING YOUR RESERVATION
All rates are subject to lodging tax of 13.125% (subject to change).
Hilton (SOLD OUT but accepting reservations if cancellations occur)
501 E Broad Street, Richmond, VA 23219
$160 single/double; $170 trip; $180 quad
Hilton is located across the street from the Richmond Convention Center. Book your reservation at https://book.passkey.com/go/NCECA2020RVA or call 1-800-HILTONS and identify yourself as being with NCECA. Reservations along with a one-night’s deposit for each reservation are due prior to 5PM eastern time March 1, 2020. Reservations may be canceled prior to 48 hours prior to arrival without penalty of a no-show fee of one night’s room and tax. If guest fails to arrive on the expected date of arrival, the room deposit will be forfeited as a “no-show” fee and the room will be released for the remaining dates reserved. Departures resulting earlier than the date confirmed by the guest upon arrival to the hotel will be assessed an early departure fee of one night’s room and tax. This fee will be posted to the guest’s folio as a miscellaneous charge. Complimentary shuttle serves a 2-mile radius.
Parking: Valet $25
Accommodations as of 9/01/19
Marriott (SOLD OUT but accepting reservations if cancellations occur)
500 E Broad Street, Richmond, VA 23219
$159 single/double; $169 triple; $179 quadruple
The Marriot is located across the street from the Richmond Convention Center. Book your reservation at https://book.passkey.com/e/49915688 or call 1-800-228-9290 and identify yourself as being with NCECA. Reservations must be received before 5:00pm on March 1 and accompanied by a first night room deposit. Should it be necessary to cancel it must take place 48 hours prior to arrival to prevent a “No Show” charge equal to one night’s room and tax. Complimentary shuttle serves a 1-mile radius.
Valet $10 for 2 hours
$15 for 4 hours
$27 for 4+ hours
and $28.43 overnight.
HOTELS ACCESSIBLE BY COMPLIMENTARY SHUTTLE SERVICE
The Berkeley Hotel
1200 E. Cary Street
Richmond, VA 23219
The Berkeley Hotel is located 4 blocks from the Richmond Convention Center. To book a reservation call 1-804-780-1300 and identify yourself as being with NCECA or online at https://www.bookonthenet.net/east/premium/eresmain.aspx?id=SHm7RnQsPPXV2AvOnQr7c0aiiAmrxtrpwPCoIQhCLAM%3d&promo_code=National~Arts#/rates and enter code Nceca. Reservations along with a one-night’s deposit for each reservation are due prior to 5PM eastern time February 22. Deposits are refunded or credited only if notice is received one (1) week prior to arrival date and cancellation number must be obtained by guest. After a guest has checked in, any attendee departing prior to their departure date will be charged an early departure fee of 50% of the room rate plus tax.
Parking: Valet $23
Delta Hotels by Marriott Richmond Downtown
555 E. Canal Street
Richmond, VA 23219
$155 single/double room
Delta Hotels by Marriott Downtown Richmond is located .4 mile from the Richmond Convention Center. To book a reservation call 1-844-781-7397 and identify yourself as being with the National Council on Education for the Ceramic Arts or online at Book your group rate for National Council on Education. Reservations must be received on or before 12:00 AM, Monday, March 2, 2020. Reservations must be guaranteed by a major credit card or a first-night room deposit. Cancellation must be received at least 72 hours prior to arrival to avoid being charged one-night’s room and tax. Complimentary shuttle serves a 2-mile radius.
Parking: Self-parking $15/day; Valet $20/day
301 W. Franklin Street
Richmond, VA 23220
$159 run of house (we offer whatever room type is available at the time of the request, so no guarantee on kings or double queens being available always)
Graduate Richmond is located .7 mile from the Richmond Convention Center. Book your reservation by January 24 at NCECA or by calling 1-413-821-3323 and ask for the National Council on Education for the Ceramic Arts block. Reservations must be guaranteed by a major credit card or a first night room deposit. Cancellations: Individual guest rooms in this group block must be cancelled by 4:00 pm 24 hours prior to the date of arrival or one-night room and tax will be charged to the method of guarantee and advanced deposits forfeited. Complimentary shuttle serves a 2-mile radius.
Parking: Valet $22 per day with in/out privileges.
Homewood Suites by Hilton
Hampton Inn & Suites by Hilton
700 E Main Street, Richmond, VA 23219
Homewood Suites and Hampton Inn are located .4 mile from the Richmond Convention Center.
Hampton Inn: $165 King/Queen Queen
For Hampton Inn book your reservation at NCECA 2020 – Hampton Inn & Suites Richmond Downtown Block or by calling 1- 804-643-5400
Homewood Suites: $175 King/Queen Queen
For Homewood Suites book your reservation at NCECA 2020 – Homewood Suites Richmond Downtown Block or by calling 1-804-643-2900
Reservations need to be made prior to March 2. Reservations must be guaranteed by a major credit card. Should it be necessary to cancel it must take place 48 hours prior to arrival to prevent a “No Show” charge equal to one night’s room and tax. To avoid a penalty of one night’s room and tax for an early departure, notify the hotel 48 hours in advance. Complimentary shuttle serves a 3-mile radius.
Parking: Self-parking $15
100 S 12th Street, Richmond, VA 23219
$159 single/double; $169 trip; $179 quad
The Omni is located approximately 2/3 mile from the Richmond Convention Center. Book your reservation by Sunday, March 1. Reservations can be made by calling 1-800-THE-OMNI and referencing group “NCECA” or “The Ceramic Arts” or by booking at https://www.omnihotels.com/hotels/richmond/meetings/nceca-03222020. Reservations must be guaranteed with a valid major credit card. Reservations not cancelled 72 hours prior to arrival will be subject to one-night room and tax. Any reservation that fails to arrive on the scheduled arrival date will be considered No-Show and a charge of one night room and tax will be posted to the individual attendee’s credit card. Complimentary shuttle serves a 5-mile radius.
Parking: Valet $27/day
HOTEL/CONVENTION CENTER SHUTTLE SERVICE
Complimentary continuous shuttle service will be provided between the following outlying hotels and the Greater Richmond Convention Center.
Date/ Date Service Begins Last Departures
Tuesday, March 24 12:00pm 8:00pm
Wednesday, March 25 8:00am 10:00pm
Thursday, March 26 8:30am 7:00pm
Friday, March 27 8:30am 7:30pm
9:00pm – 1:30am(from the Marriott)
(to the Marriott)
Saturday, March 28 8:30am 2:00pm
*Estimated Downtown Route service every 15-20 minutes*
Frequency of service subject to change based on current traffic conditions throughout the City.
There will be two routes:
Route 1: Omni/Berkeley/Delta/Hampton & Homewood
Route 2: Graduate/Student Hotel
Signage will be placed at each hotel designating colors to each route.
Housing for students has been established at a property .4 miles from the Richmond Convention Center. Rate is $149 single thru quad occupancy per room. Under the age of 18 years must be supervised by a parent, guardian, or chaperone of 21 years of age or older.
To obtain a reservation your professor/teacher needs to provide the names of everyone associated with the reservation, include arrival and departure dates and a statement verifying current student status. Email this information to email@example.com. Reservation requests are not accepted submitted by students. Once this block is filled a confirmation number will be sent and a credit card will need to be provided directly to the hotel.
Confirmation numbers not associated with a credit card will be released on February 10, 2020. Cancellations must be made by 3PM (eastern) 3 days prior to arrival date or a cancellation fee of one night’s room rate and tax will be charged. These rooms sell out quickly so reserve early! Thirty rooms are available to those who make first contact.
Downtown Parking http://www.richmondgov.com/Parking/documents/map_RF_RIC_Parking.pdf