Volunteering at the NCECA Conference










Click below to actualize NCECA’s first face-to-face conference since 2019! More than 200 volunteers are essential to the production of NCECA’s annual conference.

In exchange for working approximately 13 hours, Volunteers receive a calendar year membership, a full conference pass, and an enriching experience!

Read on for brief descriptions of volunteer positions and review the 2022 NCECA Volunteer Handbook to learn more about how you can support NCECA and the clay community at the conference.

How to Volunteer at the 2022 NCECA conference in Sacramento, California 

  1. Candidates must first update or create their NCECA Online account and then complete the 2022 Volunteer application LINK COMING SOON
  2. Once selected, Volunteers will have 72 hours to register as a volunteer through the website and pay the required $55 registration deposit.
  3. After the Volunteer registration fee is paid, the volunteer will be sent an invite to SignUp Genius to choose a position. They must work all slots assigned to the position which will total approximately 13 hours. Please pay attention to any prerequisites or specific skills needed for the position.
  4. The Volunteer fee will be refunded after completion of volunteer duties at the 2022 Conference in Sacramento. Please allow up to 4 weeks for refunds to be processed.

In the event of cancellation, any assigned volunteer shall forfeit a $25 processing fee to NCECA. Membership will also be rescinded.

All volunteers are expected to…

  • Always wear a mask (the exception being while eating or drinking).
  • Volunteers must follow and help to enforce health and safety guidelines that apply to all conference attendees.
    Please review the 2022-NCECA-Healthy-and-Safety-Guidelines
  • Interact constructively with conference staff, volunteer coordinators, presenters, registrants, and the public.
  • Enforce NCECA policies regarding access to programming that requires visitors to wear a conference registration badge.
  • When appropriate, ask people to clear aisles, doorways and fill in seats for safety of access and egress to all visitors; and,
  • Perform other duties as assigned.

Please contact Tammy at volunteer@nceca.net if you have any questions or have any special needs or requests.

2022 Volunteer Position Descriptions (additional duties and positions added as needed)

Please refer to the 2022 NCECA Volunteer Handbook for a more detailed description of each position.

Assistant Clay Fab Lab will report to their assigned room at the designated start time of their assignment. Will help the coordinator as needed.

Badge Checker controls entry into the meeting rooms and other assigned areas that are not open to the public.

Badge Checker & Assistant – Reading Room will be stationed just inside the entrance to the reading room to be able to check name badges, limiting access to the room to those individuals bearing credentials, while overseeing the room.

Bus Host and Bus Host-Receptions will ride the buses with the attendees. Must be familiar with the area the buses are running and able to direct people to the venues when the bus arrives at a stop.

Bus Relief Host will relieve Bus Hosts for a break.  Must be able to perform the job descriptions listed under “Bus Host”.

Bus Ticket Taker is stationed at the conference center bus stop and exchanges the attendee ticket with a wrist band.

Catalog Duty is stationed in the registration area and hands out catalogs to people who have proof that they have purchased them.

Conference Material Stockers Makes sure the registration workers are stocked with conference bags and other needed materials.  Must be able to lift and carry boxes weighing up to 30 lbs to and from the registration area.

Demonstrating Artist Assistants will assist the demonstrating artists and will perform work that the demonstrator requires. This can be a physically demanding position and requires the volunteer to be alert to the needs of the artist.

Demonstration Preparation, Set-up/Tear-down Assistants will assist with preparation and delivery of materials and equipment, as well as removal. This can be a physically demanding position – must be able to lift heavy items.

Dismantling Expo Walls & Packing assistants pack gallery expo walls and assist galleries as needed. Requires ability to lift and carry 60 lbs. Must be familiar with the use of hand tools.

Gallery Expo Set Up assists in setting up the walls for the gallery expo and assists galleries as needed. Requires the ability to lift and carry 60 lbs.  Must be familiar with the use of hand tools.

Greeter assigned an area onsite to greet and assist conference attendees.

Help Desk will assist attendees with any questions they have and assist the Greeter when needed. Must have attended at least one conference prior and have organizational knowledge of NCECA and the conference.

K12 Exhibition Assistant will report to the K12 Exhibition Coordinators and assist with any of their needs.

K12 Exhibition Assistant (packing) will assist the K12 Exhibition Coordinators with packing art.  Careful attention is required. May need to lift heavy items.

K12 Exhibition Set-Up Assistant will assist the K12 Exhibition Coordinators with unpacking of art and display set up. May need to lift heavy items.

Monday Set-up Assistant will assist NCECA Staff members with the set-up of the office and the registration area. Must be able to lift heavy materials.

NCECA Merchandise Sales will assist attendees with the purchase of t-shirts, videos, and publications.

NCECA Merchandise Set-up, Sales, and Tear Down will set up and assist attendees with the purchase of t-shirts, videos and publications.

Office Packing will assist with packing the NCECA office and supplies for shipment to the home office.  Must be able to lift heavy materials. 

Floater Fills in other positions as needed.

Packet Preparation/Bag stuffing must be able to report on Tuesday.  You will unpack conference materials (programs, NCECA catalogs, advertisements, etc.) and will stuff the conference bags.

Packet Preparation Setup Assistant must be able to report Monday evening and remove materials from pallets and organize. Must be able to lift heavy materials.

Photographer’s Assistant will assist NCECA’s photographer under their direction moving from location to location throughout the conference.

Registration Check In/Badge Printing will provide attendees with conference materials and assist with the printing of badges at pre-registration check-in.

Maker’s Space Assistants will assist the artist in the Maker’s Space with any of the artists’ and or organizers’ needs. Must have knowledge of working with clay and handling ceramics tools, equipment, and objects. May need to lift heavy items.

Projects Space De-Install will assist the artists with de-installation of their project and clean-up of the room. Must be able to lift heavy materials.

Projects Space Set Up will aid artists by carrying materials and readying their spaces in the hall. Must be able to lift heavy materials.

Resource Hall Assistant will assist Kate Vorhaus, Projects Manager, and Allyson Hoffelmeyer, NCECA Support point person.

Bus Ticket Sales Assistant will assist Lew White Tours personnel to sell and distribute exhibition shuttle tickets.

Student Critique Room Assistant will make sure that the critiques are staying on time as per the schedule.

Student Critique Sign Up Assistant will assist NCECA’s board member sign up students for remaining Critique Room time slots.

Ushers will be stationed just inside of meeting rooms to help attendees find seats May be moving around or standing for the entire shift.

Volunteer Desk Assistant will report to the Volunteer Coordinator and assist as needed.

2022 NCECA Volunteer Handbook (pdf)

Please contact Tammy at volunteer@nceca.net if you have any questions.