NCECA Annual Conference

NCECA PUBLICATIONS GUIDELINES FOR CONTRIBUTORS – 2012


Note: The 2012 NCECA Journal will be delivered at the 2012 Conference in Seattle, Washington

Read all of these guidelines carefully. Contact us if you have ANY questions.

NOTE: it will now be possible to submit all Journal materials electronically.

Conference articles/manuscripts will be published in the NCECA Journal, and possibly in the NCECA Newsletter, E-news, or on the NCECA website. In some instances, general exhibition and broad conference coverage will be used for the national media. Conference articles may also be used in future NCECA publications yet to be determined.

Lecturers/Speakers/Moderators/Panelists are required to submit the basic text (edited for publication) of their talk to be delivered at the conference. In some instances, it is understood that the submitted manuscript will not precisely reflect the presentation, but in the case of panel discussions, position papers, overviews or abstracts can be submitted to support the Journal publication. Include images and/or drawings to help illustrate ideas; think periodical or academic journal! Submit JPEG or TIFF images 300 dpi (see DIGITAL IMAGES guidelines below).

Demonstrators may discuss their personal aesthetic or techniques; an expansive artist’s statement is encouraged, as are glaze recipes/formulas and "how to" tips. Note: one entire full-color page within the Journal’s Gallery section will showcase your work! Please submit 15 images of your work, and one or two of yourself in your studio; submit JPEG or TIFF images 300 dpi (see DIGITAL IMAGES guidelines below). Do NOT submit pdf file images.

Emerging Artists may discuss their personal aesthetic or techniques; an expansive artist’s statement is encouraged as are glaze recipes/formulas and "how to" tips. Note: one entire full-color page within the Journal’s Gallery section will showcase your work!  Please submit at least 12 images of your work, and one or two of yourself in your studio; these images are separate from those you submitted for your Emerging Artist application/nomination process. These images are for PUBLICATION purposes (not web). Submit JPEG or TIFF images 300 dpi (see DIGITAL IMAGES guidelines below). Do NOT submit pdf file images.

NCECA PUBLICATIONS GUIDELINES for the 2012 NCECA JOURNAL:
Articles should consist of approximately 500-2,000 words, with a short biographical paragraph included at the end of the article. Note: the Conference Program Guide will NOT include a biographical paragraph, as it has in the past; significant biographical information will only be printed in the Journal. Biographical paragraphs are limited to 200 words. Include your name (as you wish it to be published), address, phone number, and e-mail. Do not send a resume. Articles CAN be submitted on a CD-Rom in duplicate (two disks - an original and back-up), if you are unable to submit electronically, via Email. Check disks before submitting to ensure that text can be opened, read and downloaded. Please follow the guidelines below.

NOTE: Articles may be edited/condensed, or not published if submissions do no meet NCECA’s Publishing Guidelines. If significant editing of a manuscript is indicated, a reasonable attempt will be made to contact and work with the author/presenter/participant. Although all materials will be handled with care, NCECA assumes no responsibility for loss or damage. If presenters do not meet submission deadlines, they will forfeit honorarium stipends (the NCECA Journal is delivered at the beginning of the conference; meeting print deadlines are absolutely essential).

ELECTRONIC COPY PREPARATION (one copy)
1.   All text documents must be submitted as compatible ‘Word’ Documents
2.   One-inch margins on all sides, left justified and double-spaced.
3.   Use Times New Roman, 12 pt.  Emphasis should be made with bold, italics, underline or indentation (NEVER ALL CAPS).
4.   All pages must have a running header with your name, title of article, NCECA 2012, and page number.
5.   Indent paragraphs, but do not add an additional space in between paragraphs.
6.   Footnotes should appear as endnotes at the end of the document rather than at the bottom of the page and should not be listed as a bibliography. Footnote numbers in the text must start with the number one and each subsequent footnote should be consecutive, as should the endnotes to match.
7.   Within the body of the text do not include visuals such as boxes, insets, columns or other features that may result in text being dropped during file translation; again, do not imbed images into your Word document manuscript. Supply separate, electronic media with these features. Include any pertinent instructions or marks in the main text on how to include them.  Separate images and illustrations should be clearly labeled to match placement notations (see section on photographs).
8.   Spell-check and proofread your article.
9.   Acceptable by saving in Word 97-2003 Document.

CAPTIONS, FIGURES, GRAPHS, IMAGES, ARTWORK
All tables, charts, images, drawings and artwork must be accompanied by captions. These should be clearly labeled “Captions” along with your name and title of the article.  If there is more than one person or object in the image that is mentioned in the caption, these should be identified with directives: left to right, clockwise, or counterclockwise, i.e. left to right, John, Mary and Tony. Please include title, media, and dimensions for each work of art. IMPORTANT: Do not imbed images in your manuscript! ALL IMAGES (graphs, charts, artworks, and supporting images) MUST BE SUBMITTED SEPARATELY AS JPEGs or TIFFs (see below); imbedded images are typically low resolution and will not serve for publication. PLACE ALL visual images, including digital images of artworks, into ONE file and compress into a single ‘zip’ file. IF YOUR ‘ZIP’ FILE EXCEEDS 10MB IN SIZE, YOU WILL BE GIVEN INSTRUCTIONS TO UPLOAD YOUR ‘ZIP’ FILE TO AN ‘FTP’ SITE OR ‘DROPBOX’ IN A SEPARATE COMMUNICATION.
 
Digital Images
Images CAN be submitted electronically. The images must be saved as a (300 dpi or greater) TIFF or JPEG. Make sure images are clearly labeled with an identification code that matches the caption list with each image’s dimensions, media, date, any photo credit information, etc. along with your article title, your name, address, phone number, email, etc on the caption list. Place ALL digital images (see above) into ONE file and compress into a single ‘zip’ file. IF YOUR ‘ZIP’ FILE EXCEEDS 10MB IN SIZE, YOU WILL BE GIVEN INSTRUCTIONS TO UPLOAD YOUR ‘ZIP’ FILE TO AN ‘FTP’ SITE OR ‘DROPBOX’ IN A SEPARATE COMMUNICATION. 

SUBMISSION OF ARTICLE
Submit your article as an attachment to ncecaprogram@gmail.com and in the subject line place the title of your talk/panel/demonstration.

MATERIALS MUST BE RECEIVED NO LATER THAN MONDAY, DECEMBER 19, 2012, 11:59P.M. MST.

EARLY SUBMISSION IS HIGHLY ENCOURAGED! NCECA is committed to creating the very best publications possible; however, there are design & print deadlines that cannot be compromised. Please work with us to make it happen!